We are a mid-size distribution and services company with operations across the United States. Our Accounts Payable Executive manages the complete vendor payment cycle for 80 to 120 active vendor accounts — from invoice receipt and three-way matching to payment processing and vendor communication. The role is 100 percent remote and reports to the Controller.

Key Responsibilities

• Receiving, reviewing, and entering vendor invoices — verifying against purchase orders and delivery receipts before coding
• Routing invoices through the digital approval workflow and following up on pending approvals within SLA
• Processing weekly payment batches — ACH, check, and wire transfers — with proper documentation
• Reconciling vendor statements monthly and resolving discrepancies before the statement closes
• Responding to vendor inquiries — payment status, remittance details, dispute resolution
• Maintaining organized digital records of all invoices, approvals, and payment confirmations
• Assisting with month-end close — AP accruals, aging report review, and outstanding liability reconciliation
• Supporting the annual audit by preparing AP documentation packages for the audit team

What You Must Know

• QuickBooks Online or NetSuite — minimum one year of hands-on AP processing in either system
• Three-way matching — matching invoice to PO and goods receipt before approval
• ACH and check processing — understanding payment runs, positive pay, and void and reissue procedures
• GL coding — understanding the difference between expense accounts, prepaid assets, and capital expenditure coding
• Vendor reconciliation — matching your ledger to the vendor statement and identifying the source of any difference
• Month-end accruals — accruing for invoices received but not yet processed at close

Requirements

• Associate or Bachelor degree in Accounting, Finance, or Business — or equivalent work experience
• Minimum 1 to 3 years of accounts payable experience — remote AP experience is a plus
• Proficiency in Microsoft Excel — VLOOKUP, pivot tables, and basic formulas for reconciliation work
• Strong attention to detail — one wrong vendor payment requires significant effort to correct
• Self-directed work style — you manage your own queue, follow up independently, and meet deadlines without a supervisor checking in daily
• Clear written communication for vendor email correspondence

Work Setup

100 percent remote. You need a laptop with minimum 8 GB RAM, reliable internet of at least 15 Mbps, and a quiet home workspace. Core hours are 9 AM to 5 PM in your local US time zone — Eastern or Central preferred. Company provides software access and secure VPN from day one.

Salary and Benefits

Hourly rate: $20 to $26 per hour based on system experience and years of AP background. Full-time 40-hour week. Health, dental, and vision insurance after 60 days. 401k with 3 percent employer match after 90 days. Paid time off — 15 days in year one. Annual performance review with merit increase. Direct deposit every two weeks.