Job Summary

Global MNC Tech is seeking a highly organized and proactive Remote Executive Secretary to provide top-tier administrative support to our global aviation division. This role involves managing complex schedules, coordinating international communications, and ensuring the smooth operation of executive functions across multiple time zones. The ideal candidate will be detail-oriented, highly professional, and capable of handling sensitive information with discretion.

Key Responsibilities

• Provide comprehensive administrative support to senior executives in the aviation division.

• Manage calendars, schedule meetings, and coordinate travel arrangements across multiple regions.

• Draft, proofread, and manage correspondence, reports, and presentations.

• Serve as the primary liaison between executives, internal teams, and external partners.

• Organize and maintain digital filing systems and confidential records.

• Prepare agendas, take accurate meeting minutes, and follow up on action items.

• Assist in project coordination, tracking deliverables, and ensuring deadlines are met.

• Handle urgent requests and adapt to changing priorities in a fast-paced global environment.

Required Skills and Qualifications

• Proven experience as an executive secretary, administrative assistant, or similar role.

• Exceptional organizational and time-management skills.

• Excellent written and verbal communication skills in English.

• Strong proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook) and cloud-based collaboration tools.

• Ability to manage multiple tasks and priorities with minimal supervision.

• High level of discretion and confidentiality when handling sensitive information.

• Familiarity with aviation industry operations is a plus.

Experience

• Minimum 3–5 years of executive-level administrative experience, preferably supporting C-level executives.

• Experience in a global corporate environment with remote collaboration across time zones.

• Prior exposure to aviation, logistics, or technology sectors is highly desirable.

Working Hours

• Full-time remote role with flexible working hours to accommodate global executive schedules.

• Availability to occasionally attend virtual meetings outside standard business hours.

Knowledge, Skills, and Abilities

• Advanced problem-solving and decision-making skills.

• Ability to prioritize tasks efficiently under pressure.

• Strong attention to detail and accuracy.

• Cross-cultural communication skills and sensitivity to international business etiquette.

• Proactive mindset with the ability to anticipate executive needs.

Benefits

• Competitive salary with performance-based incentives.

• Fully remote work with flexible scheduling.

• Health, dental, and vision insurance options.

• Paid time off, including holidays and personal leave.

• Professional development opportunities and training programs.

• Access to global company resources and networks.

Why Join

Joining Global MNC Tech means becoming part of a leading technology firm that values innovation, collaboration, and career growth. You will work closely with top executives in a dynamic global aviation environment, gain exposure to cutting-edge projects, and develop your professional skills while contributing to a company with a strong commitment to excellence.

How to Apply

Interested candidates should submit a resume and cover letter detailing relevant experience and qualifications via our career portal or to us. Please include Remote Executive Secretary – Global Aviation Support in the subject line.